Case Study - Capture your Best Moments

Overview

EuroVideoPro is a live event media company in Los Angeles specializing in projector rentals, live streaming, photography, and videography for weddings, corporate events, and community gatherings. As the business grew, managing inquiries, pricing, and proposals over email became time-consuming and inconsistent. Each quote required back-and-forth communication, manual pricing, and follow-ups — leading to lost time and potential missed leads.

Goal

To design and implement a self-service online quote request and payment workflow that:

1. Reduces manual administrative work
2. Presents a modern, professional brand experience
3. Gives clients clarity and confidence when booking services
4. Supports variable pricing (hourly, per-item, and packaged services)
5. Integrates with Stripe for secure online payments

Solution

Custom quote management platform connected to EuroVideoPro’s website. The system allows clients to easily configure the services they need and automatically submit a detailed quote request.

Key capabilities include:

1. Guided Quote Request Form

• Clients select the type of event and relevant service options such as:
• Equipment rentals (e.g., projectors, screens, cameras, lighting)
• On-site staff & setup
• Multi-camera live streaming
• Photography or videography packages
• The form behind the scenes knows how to structure this information so EuroVideoPro receives a complete, accurate project overview without back-and-forth emails.

2. Internal Dashboard for Approving & Sending Quotes

1. Review project details
2. Adjust pricing if needed
3. Add discounts, travel costs, or additional services
4. Send the final quote to the client in one click
5. Online Approvals & Deposit Payments
6. Clients receive a professional email and web link where they can:
7. Review their quote breakdown
8. Approve the project instantly
9. Pay a configurable deposit online to secure the date
10. Receive a final invoice after the event
11. Payments are handled securely via Stripe, and customer records are automatically created and linked to their project.